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Data Management Organization

Request for Proposals

Questions about the RFP must be provided in writing to Tom.L.Gossett@state.mn.us by 4:00pm CDT, May 16, 2008.

Please use this subject line in your email: MBA DM RFP - Q & A. 

Responses will be posted on this page by 4:00pm CDT, May 23, 2008.

Questions & Answers


May 16, 2008

Question 3. With respect to the “Affidavit of Noncollusion” item 3, is it appropriate to characterize an individual as an “agent of the Responder” if that individual is not currently an employee of the Responder but if that individual is included in the proposal and it is intended that the individual will become an employee of the responder in the event of obtaining the contract?  This question speaks to our ability to share the content of our proposal with prospective employees who will perform tasks for this contract.

Answer 3. Prospective employees could be considered “agents” of the responder, so it would be appropriate to share proposal contents with these prospective employees.
 

Question 2. Can the cost of developing software functions that a responder will use to perform “regularly scheduled data updates” per section II. B. 4. and Appendix D be included in the “Base Data Management Services” budget?  If not, is there another place where that cost can be presented within the proposal?

Answer 2. The cost of developing software functions should not be included in the “Base Data Management Services” budget or any other part of the budget for this grant, because this grant is not intended to be used for software development projects, but rather for data maintenance. Software that needs to be developed to perform data management updates will be developed under contract with a technical services vendor for MBA.

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May 12, 2008

Question 1. Can you clarify what specifically is included within "administrative expenses" as used in the statement "No more than 5% of the budget proposal may be used for administrative expenses and/or business sustainability costs" on page 16 of the RFP?

Answer 1. Administrative expenses and/or business sustainability costs are those that cannot be identified or charged directly to the grant award, and can be included in two broad categories, "facilities" and "administration." "Facilities" includes such items as depreciation and use allowances on buildings, equipment and capital improvements, and related operations and maintenance expenses. "Administration" includes general administration and general expenses, such as the director's salary and office expenses, accounting, personnel, library expenses and all other types of expenditures not listed under the items included in "facilities."