2009 Exhibitor Instructions
Exhibit hall hours:
Monday, Aug. 17 and Tuesday, Aug. 18 from 8 am to 5 pm
Booth Set-Up:
Sunday, Aug. 16 from 5 to 8pm and Monday, Aug. 17 from 6 to 7:30 am
All exhibit booths must be set up by 7:30 am on Monday, Aug. 17. Booths will be draped (colors to be determined); the exhibit hall is not carpeted. Flatbed carts will be available.
Exhibitors may unload from the North Patio, located just off of Center Street on the North side of the Mayo Civic Center (MCC).
http://www.mayociviccenter.com/documents/MCC%20Map%20Master.pdf
View MCC detailed floor plan:
http://www.mayociviccenter.com/facilities/ExhibitHall/index.aspx
Sunday evening, Aug. 16 – Event for Exhibitors and Odyssey Attendees:
Please join us for an informal networking hors d’oeuvres get-together on Sunday evening at 6:30 in the Elizabethan Ballroom at the Kahler Grand Hotel http://www.thekahlerhotel.com/location/
Booth Removal: Exhibitors are asked to remain set up through the hours of the exhibit hall. Removing/breaking down may occur after 5 p.m. on Tuesday, Aug. 18.
Registration: All conference participants, including exhibitors, will register for the conference using the Internet. Exhibitors must complete all required registration fields. Incomplete registrations will not be accepted.
Exhibit booth registration and payments are due 7 days after registration. Payments will be accepted using credit card, check or money order. All exhibitors will receive a confirmation letter via email following online registration.
Miscellaneous:
Parking is $7 (plus tax) per day at the Mayo Civic Center parking ramp. For parking information please visit:
http://www.mayociviccenter.com/attend_events/parking.aspx.
If you are participating in the conference, and conference registration is not included in your exhibitor package, you must register for the conference and pay the conference registration fee.
You may order electricity and service accessories, Internet connection and additional items (such as drayage service, freight handling and labor) for your booth space through the Mayo Civic Center by downloading the attached form and paying directly to the MCC.
http://www.mayociviccenter.com/documents/preorderformfreight.pdf
Advanced shipping must be arranged through Hubbell/Tyner, the show decorator. ph 651-917-2632 / fax 651-917-2658/ email . More information regarding shipping material will be e-mailed to you prior to the Odyssey.
To view exhibitor guidelines, please visit:
http://www.mayociviccenter.com/exhibitor_services/ExhibitorGuidelines.aspx
